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Office Manager Required In New York

Office Manager Required In New York

Office Manager Required In New York

Job details

Office Manager Required In New York

Salary

$70,000 – $80,000 a year

Job Type
Full-time

Benefits

Pulled from the full job description
401(k)
401(k) matching
Commuter assistance
Dental insurance
Health insurance
Pet insurance

Full Job Description

The Office Manager plays a multifunctional role in supporting the team working out of the GfK New York office.

This position creates and maintains a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

You will have the opportunity to:

  • Support AME Head of Procurement & Facilities to ensure the smooth running of offices.
  • Organize office operations and procedures for the New York office
  • Provide guidance and assistance for the other USA through working with the local Facilities point of contact.
  • Develop intra-office communication protocols and streamline administrative processes.
  • Oversee the scheduling and use of the office and meeting room booking tool for Liberty Street and East Hanover.
  • Create and maintain service level agreements (SLA) with vendors, audit services on a regular basis to ensure service quality is met and adjust SLAs to meet changing needs of sites.
  • Liaise with facility management vendors including outsourced Site Services person, cleaning, catering, and security
  • Oversee price negotiations and contracts with office vendors and service providers
  • Respond to employee queries in a timely and professional manner; manage requisition tool/ mailbox; and address employee inquiries regarding office management issues (e.g., business cards, hardware, software, expense reporting, travel)
  • Perform other administrative support duties by the office; e.g. A/P invoice allocations, Workers Comp Report; COI requests (linked to Facilities), etc.

How you will make an impact:

  • Engage key stakeholders and act as the primary point of contact for the Facilities team at Liberty Street (GfK Americas Headquarters)
  • Plan in-house or off-site activities, e.g., corporate-sponsored parties, celebrations, and conferences
  • Coordinate GfK visitor and employee access with building management and building security
  • Assist in the on-boarding process for new hires
  • Update office policies as needed
  • With HR, ensure updated office distribution lists are available
  • Maintain information on the Procurement and Facilities sharepoint site and provide announcements as needed (e.g. building update or changes, snow days, etc.).

Ideally, you will bring the following:

  • A positive, service-oriented attitude and excellent organizational and creative problem-solving skills. The ideal candidate has demonstrated success in working in an office management role in a fast paced, demanding environment, managing a diverse portfolio of responsibilities as indicated in the individual accountabilities.
  • An ability to undertake buying tasks for Facilities goods and services including obtaining vendor quotations, preparing purchase requisitions (shopping carts), and identifying cost effective purchasing alternatives.

What we offer:

  • 401K Match
  • Medical/ Vision/ Dental Insurance
  • Work life balance- Hybrid or Remote schedule
  • Tuition Assistance – up to $5,250.00 yearly
  • 11 paid corporate Holidays
  • Life / Pet Insurance
  • Commuter Benefits
  • Supplier Discounts/ Plum Benefits partnership

At GFK we value diversity, equity, and inclusion. As part of GfK, you can take your future into your own hands. We encourage an entrepreneurial and innovative spirit.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Type: Full-time

Pay: $70,000.00 – $80,000.00 per year

Schedule:

  • 8 hour shift

Work Location: One location

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Administrative Manager

Job details

Salary

$65,000 – $115,000 a year

Job Type
Full-time

Full Job Description

Position Summary:

The Administrative Manager provides high-level administrative support and serves as the first point of contact for the Senior Vice President, General Counsel and University Secretary. This position requires a thorough knowledge of office administration, operations, department procedures, and University policies and guidelines. Communicates directly with senior leadership, members of the Board of Trustees, faculty, staff, students, and external contacts. Handles confidential information with the utmost discretion. Exercises independent judgment in prioritizing the General Counsel’s time and activities and proposes solutions when challenges arise. Proactively manages the General Counsel’s busy calendar with flexibility and adaptability, skillfully handling unexpected conflicts and shifting needs and priorities. Assists with meeting preparation, including scheduling, preparing communications and agendas, and arranging catering. Organizes appropriate logistics for in-person, virtual, and hybrid meetings. Collaborates with other team members to make sure the General Counsel has everything needed for meetings, events, and travel, including preparing itineraries, conducting research, and gathering background materials. Keeps track of deadlines and manages follow-up to ensure they are met. Monitors and responds to a wide variety of incoming correspondence, including letters, emails, and phone calls, and directs inquiries appropriately. Drafts, edits, and proofreads documents for content and accuracy. Coordinates and confirms domestic and international travel arrangements, including preparing expense reimbursements, and ensures alignment with University policies and the department’s budget. Provides support to the Office of Secretary with preparation for University Senate and Board of Trustees meetings and participates in meeting execution. Provides back-up assistance to other administrative support team members. Supports special projects for the General Counsel, such as assisting with recruitment efforts and organizing special events.

Qualifications:

Required Education:
Bachelor’s Degree or equivalent combination education and experience.

Required Experience:
5+ years as an administrative or executive assistant.

Preferred Experience:
7+ years assisting a high-level executive preferred.

Required Skills, Knowledge and Abilities:
Must handle confidential information with the utmost discretion. Excellent interpersonal, verbal, and written communication skills. Ability to communicate sensitive information verbally and in writing to individuals at all levels. Strong attention to detail, organizational skills, and time-management skills. High level of professionalism in communicating with internal and external contacts at all levels. Ability to work under pressure while managing multiple competing tasks and priorities. Strong research, writing skills. Strong proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and Zoom.

Additional Information:

In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $65,000 – $115,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
Office Manager Required In New York

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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